The rooming allocation process is pre-agreed with either your committee or group leader so that you can allocate yourself into specific rooms or apartments with friends, if you are staying in more than one apartment that is. The allocations will be open for a set amount of time and this can vary from a day to a week depending on group size.
Before the allocations open you will be sent an email advising you of the process, including dates and times of when the allocation will open and close. If you do miss this time slot we will do everything we can to allocate you with friends, however, this cannot be guaranteed after the specified closing time.
When booking has closed we confirm the exact number of beds for the exact number of passengers therefore we do not have spare beds to be able to move people, however, we can look at swapping rooming allocations around but you would need to find someone willing to swap yourself and we would require email confirmation from you both that you are happy to swap, this confirmation can be sent to firstname.lastname@example.org. We do need to take into consideration the other passengers in rooms as well so again this may not always be possible but we will do our best to allocate you where you want to be.
We would also recommend that if you are wanting to swap or change rooming allocations that you make sure you have informed NUCO of this so we can ensure that our system is up to date and accurate to avoid any issues with returns of damage deposits.